At Fictiv, we’re proud to offer customers access to economical, highly vetted manufacturers overseas. When you place an order using Fictiv overseas manufacturing, it’s important to understand the additional requirements involved to import parts into the United States. This article will guide you through each of these requirements to ensure you’re prepared for your shipment.

Are You Ordering Prototype Parts?

To prepare for overseas importation, you first need to know whether or not the parts in your order are for prototype use. If they are, read on. If not, proceed to the "Are You Ordering Commercial Production Parts?" section of this article.

For overseas prototype orders, Fictiv assumes all costs and importation responsibilities so you can get quality parts delivered hassle-free. For qualifying orders, you don’t have to worry about filling out importer ID forms, special customs codes, or paying customs duties. You can trust that your orders will be delivered on time, as Fictiv has a robust and streamlined process for getting the right documentation to U.S. Customs, avoiding importation friction and delays.

If you are unsure whether your parts qualify as prototypes, U.S. customs defines a prototype as:

  • An original model or article pertaining to a project in any industry that is in a pre-production, production, or post-production stage.
  • A part to be used exclusively for development, testing, product evaluation, or quality control purposes.
  • Limited to noncommercial quantities, in accordance with industry practice.

You may be requested at the time of entry or at a later date to submit a written statement declaring the actual use of your parts.

Required information for Overseas Prototype Orders

  1. After you place your order on the Fictiv platform using overseas fulfillment, designate the prototype status within your Orders page.
  2. When you select “prototype,” input a brief description of what your part is and what it will be used for. We’ll handle the rest.

Are You Ordering Commercial Production Parts?

If your overseas order contains commercial production parts, then your company will be listed as the Importer of Record for the shipment under Ex Works Incoterms. This means that you will be responsible for submitting a 5106 Importer ID form and supplying appropriate HTS classification codes.

Additionally, you will be required to pay any import duties affiliated with your parts. Import duties are taxes collected by the U.S. government upon importation of foreign goods into the United States. Several weeks after your shipment has been delivered, the shipping carrier (FedEx or UPS) will receive the duty invoice from U.S. Customs, and you will receive a forwarded invoice from the carrier.

Please note that if your commercial production parts are less than $800 in value, you will not be responsible for submitting customs information or paying import duties, as the carrier will act as the Importer of Record.

Required information for Overseas Commercial Production Orders

As the Importer of Record, you’ll be prompted via your Orders page and the automatic order confirmation email to provide your international shipping information using our on-platform feature.

Our information gathering feature makes it easy to submit all of the required information and provides guidance on frequently asked questions via interactive dropdowns.

For commercial production orders, you need to prepare four pieces of information:

  1. Required for new importers only: complete CBP Form 5106 and email it to cpg@ftn.fedex.com and cc: paperwork@fedex.com. If you are shipping using your own UPS shipping account, you must instead send your 5106 form to internationaldocs.us@ups.com.
  2. Obtain HTS classification for each of the parts in your order.
  3. Prepare a detailed description of the “end use” for each of the parts in your order.
  4. Provide the overall end use of your final product.

To provide information points 2-4, you can use this free template.

Failure to provide the information at a minimum of two days prior to the scheduled shipment date may result in shipment delays.

What is a 5106 Form, and When Do I Need to Fill One Out?

The 5106 form is used by U.S. Customs and Border Protection to collect and maintain records on all commercial goods imported into the United States, along with the carrier, broker, and importer of these goods.

Since Fictiv uses FedEx as the primary carrier, you need to submit this form via email to cpg@ftn.fedex.com (with paperwork@fedex.com cc'd) at least two days prior to your order shipment date, or else risk shipment delays and/or fines. This is not a recurring process—once you’ve submitted a 5106 form, you will not need to do so again, unless the information listed in this form changes.

Our customs information gathering feature offers detailed instructions to submit your CBP 5106 form, from download to submitting it to FedEx.

How to Assign HTS Classification Codes

Given Fictiv’s Ex Works Incoterms for commercial production orders, it is your responsibility as the Importer of Record to provide us with the HTS codes for each item in your order.

Here are some examples of the most common HTS codes used in orders placed through our platform:

The duty rates listed in this table are controlled by the U.S. government and are subject to change without notice.

If you do not know your HTS codes, reach out to your internal trade or logistics department. If this is not an option for you, we encourage you to work with a customs broker or trade professional. Let us know if you wish to be connected with a customs broker from Fictiv’s network by reaching out to a Fictiv Customer Success representative at help@fictiv.com.

We’re Here to Help

Have additional questions on how to import goods into the United States using Fictiv overseas manufacturing? Please don’t hesitate to reach out to our team of experts any time at help@fictiv.com.

Did this answer your question?